Diverse Reminder mail template - WORKFLOW

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Prior: - Diverse (i.e., more than 1) Reminder mail with different template to different users in Workflow. Permits triggering reminder email to different set of users for different reminders. Permits recursion for each mail template.

 

Phase 1: - Create Activity to trigger approval mail to approvers.

Phase 2: - Model Latest End after 1 Day(s).

 

• Set Template1 for this Reminder mail.


• Set Reminder1 approver.

To Exemplify

Subject: - Reminder 1 FI Document No: - ‘123456’

Body: - Hi,

 This is Reminder1 for FI Document.

       Regards.

 

• Create Process Control to Complete Reminder mail Work Item.

Phase 3: - Model Requested End after 5 Day(s).

 

• Set Template2 for this Reminder mail.


• Set Reminder2 approver.

To Exemplify

Subject: - Reminder 2 FI Document No: - ‘123456’

Body: - Hi,

 This is Reminder 2 for FI Document.

       Regards.

 

• Create Process Control to Complete Reminder mail Work Item.

 

Brief: -

• Create Activity step to trigger approval mail


• Create “Requested End” and “Latest End” for above activity step.


• Set 1 Day for “Latest End”


• Set 5 Days for “Requested End”


• Create Activity/Send Mail step to trigger Reminder1 mail in “Latest End”


• Create Activity/Send Mail step to trigger Reminder2 mail in “Requested End”


• Create Process Control to complete Reminder1 mail step


• Create Process Control to complete Reminder2 mail step

Moreover, You can setup SWN(SAP Workflow Notification) to Reminder step to send it in outside SAP(Outlook).

 

PRO: -

• Permits Different mail Template for Reminder mail


• Permits different users for Reminder mail


• Permits Recursion for each mail template

Difficulty: -

• Maximum 4 Reminder templates allowed (i.e., Requested Start, Requested End, Latest Start, Latest End)